The Challenge
Apollo Steel processes hundreds of material batches weekly. Each batch comes with a Mill Test Certificate (MTC) that must be verified against purchase specifications before the material can enter production.
Their QA team was spending 2+ hours per batch manually checking tensile strength, density, and chemical composition. Engineers would highlight values, cross-reference specs in Excel, and manually type approved data into SAP.
- High error rate due to manual data entry
- Delayed production starts while waiting for QA approval
- No historical tracking of supplier quality trends
The Solution
Apollo Steel deployed Briefly Docs to automate MTC verification:
- Automatic extraction: Briefly reads MTCs (PDF, scanned, or image) and extracts all material properties.
- Tolerance matching: Pre-configured rules compare extracted values against purchase specs.
- Pass/fail decisions: 95% of batches auto-pass. Only exceptions require human review.
- SAP integration: Approved data flows directly into their ERP—no manual entry.
"We used to delay truck unloading until MTC review was done. Now review finishes before the truck offloads. It's completely changed our receiving workflow."
— Vikram S., QA Manager at Apollo Steel
The Results
After 3 months with Briefly Docs:
- 90% reduction in per-batch review time (2 hours → 12 minutes)
- 97% auto-pass rate for compliant batches
- Zero manual data entry into SAP for approved materials
- Supplier scorecards now track quality trends automatically
Why Apollo Steel Chose Briefly
The team evaluated several options including general-purpose AI tools. Briefly won on three factors:
- Industry-specific: Pre-trained on manufacturing documents
- Citation-backed: Every extracted value links to the source document
- Private deployment: Runs in their own infrastructure—no data leaves their network